In my "Rapid Success" video series I deliver a top communication tip in 90 seconds or less. In this video I give you my top tip on how to prepare for meetings, presentations and phone calls…
We live in a very connected world. Or so we think… Smart phones and social media have made it easier than ever to grow our networks and broadcast our achievements and yet somehow, amidst all the noise, many people are struggling to make an impact. A quick review of my iPhone apps today revealed that I have 704 Facebook Friends, 1040 Twitter Followers and 1106 LinkedIn Connections. That’s a lot of people and I love the interaction that I have with them. However, as the world becomes more digital it is more important than ever that we can create meaningful human connection and don’t over rely on technology to do the job for us.
If you want to create more impact and have more influence at work try ditching your email and picking up the phone instead. Better yet, walk across the office and speak to colleagues face to face. “Compliance culture” has created the proliferation of massive email chains where people are more interested in covering their backs by documenting their interactions than they are in effectively and efficiently solving the problems at hand. What would happen if you got into the habit of pausing before you hit reply to the latest thing in your inbox? Would a more personal response get you a better outcome? How much time could you save if you cut out the email back-and-forth and discussed the issue instead?
In the moment digital can feel like the easiest and quickest option, yet often it simply delays an inevitable human interaction. To really solve meaningful problems we have to connect, to build trust and develop relationships. Verbal conversations whether on the phone or in person allow us to do this. You can’t fully read body language or decipher tone in an email or an instant message, no matter how many emojis you use!
Yet the solution can’t simply be more face-to-face time. In fact, the research suggests that the average employee spends 31 hours a month in meetings they consider a waste of time! Instead we need to think about the quality of our interactions. Do we have a clear intention for the meeting or call, a tangible objective that we can measure success against? Does everyone present need to be there? Is the agenda clearly defined? Two of the most successful strategies we’ve found for increasing productivity are making meetings shorter – 15 minutes or 45 minutes work well instead of the traditional 30 minutes or an hour – and conducting meetings and conference calls standing up . When people know that time is of the essence and they can’t slump in a comfy chair and zone out, it’s amazing how much more energised and driven people become.
In reality digital is here to stay. Whilst ditching our smartphones might seem appealing, they actually bring us major benefits when used in the right way. The most important thing then is for us to stay in control of our tools rather than allowing our tools to dictate our performance. Being a great communicator is all about self-awareness and being strategic. Instead of reacting immediately to a stimulus, pause and make your response a conscious one. However you choose to respond, the more you truly connect the more effective you’ll become.